I bought some cologne at a store in my hometown. And lo and behold, I received a hand-written thank-you note from the clerk who sold me the cologne. Now I know in my head that the company, Von Maur, insists that its clerks write out thank-yous in their slow hours. However, I remember the thank-you note and it is a strong differentiator from the other stores who don’t take the time to thank me. 
E-mail thank yous (especially the instantly generated ones) just don’t seem to carry the same weight or importance as hand-written notes. They are a good record of the purchase, but don’t work as a sincere, thoughtful thank-you. A note you received in the mail requires genuine time and effort. And that is a true thank-you with a greater perceived value.
Our ME&V fund-raising division will tell you that you must thank a contributor many times throughout the year for a gift. Yet few organizations send more than one letter. I would say rated right behind instantly generated e-mails are the IRS-required-receipts, thank-you letters. No matter how you look at it, it is a receipt required by law, but not a genuine thank-you note. So, I wouldn’t count that letter as one thank-you touch.
I heard once that a wonderfully surprising thank-you would be one that was delivered one year after the gift was made. The thank-you would tell about how appreciative the organization is even 12 months after the gift — and also how the money was used during the year. It would really be a true surprise to the donor and a great proof of performance of your record keeping.
The Von Maur thank-you is a good reminder of how a little surprising thoughtfulness can go a long way. Speaking of that, I need to get busy with some thank-you notes.
And, thank you for reading this blog.





